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Conference Room AV Systems & Solutions

Meetings are where solutions take shape and where your company culture thrives. That’s why you should make the most out of your team’s time together with professional conference room AV solutions. When designed and installed by AV experts, conference room AV systems reliably promote collaboration and empower creative thinking.

Crucial to a Professional Environment

Conference Room AV Systems

What are conference room AV systems? They are digital tools and thoughtful design choices that make your conference room a more efficient space. The right AV system can improve employee satisfaction and increase output from the smallest internal huddles to the most critical leadership meetings.

Video conferencing is at the center of conference room AV design today. Zoom reported it had 10 million users in December of 2019. Just four months later, in April of 2020, it reported over 300 million users. As a result of the COVID-19 pandemic, video conferencing in American businesses is now widely adopted.

Today’s shifting work culture – led by the largest remote workforce of all time – means your conference room AV solutions are more critical than ever before. Teamwork is vital to your success, no matter where employees are. At Marshall Industries, we find new and innovative ways to bring people together using cutting-edge AV system solutions. Whether they’re across the room or across the world, your team will find it easier to listen, discuss, and discover with a professional conference room AV system.

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When you need conference room technology or a meeting room presentation system, don’t settle for DIY systems; turn to Utah’s best AV installation company. Marshall Industries has been delivering AV solutions to some of Utah and Idaho’s fastest-growing and most successful businesses for over 45 years. Trust in us to provide easy-to-use, seamless solutions for your corporate meeting spaces.

Below, learn more about our capabilities for conference room AV systems, boardroom AV solutions, and meeting room AV systems. Or, contact Marshall Industries now to speak to an AV professional about your conference room.

What Makes a Well-Equipped Conference Room

Conference Room Audio Visual Equipment

Discover the most common conference room AV components below.


A display is the focal point of any conference room. It draws attention to visual aids, gives remote participants a seat at the table, and guides discussion through digital presentations. While projectors used to be the gold standard in conference room displays, it’s now more common for digital screens or even LED digital walls to take center stage. Not only do these improve visual clarity and sharpness, but they also contribute to a sleeker, more modern, and more adaptable display. For smaller conference rooms, a single display may be sufficient, but for larger spaces, dual displays or even a triple display may be the best solution for your team. Multi-display setups increase your ability to incorporate more remote participants while still having space to brainstorm, review, or discuss presentations, ideas, or other content.

Video and Conferencing Solutions

Connecting multiple devices and multiple users from around the room or from remote locations takes adaptable digital solutions. The latest phone conferencing systems, along with one-touch Zoom or Microsoft Teams video call solutions, give your team the flexibility to connect in different ways depending on the goals of each meeting.

Audio Equipment

Clear, reliable audio is a requirement for effective teleconferencing. built-in, surround-sound speakers and multiple microphones improve productivity and increase engagement from your team. At Marshall Industries, we take sound design one step further, improving sound for not just your meeting space but your entire office. We are leaders in sound masking design and sound neutrality engineering. this important part of conference room AV system design keeps your meeting space private while reducing or eliminating noise pollution throughout the rest of your office.


Cameras that connect your conference room to digital meeting rooms help foster connection. High definition cameras prevent outside participants from missing important details that could otherwise be lost in translation.

Control Panel

Control your meeting space with the touch of a button. Integrated conference room AV systems, controlled by intelligent software from an accessible touchscreen panel, help you control each component to match the scope, audience, and goals of any particular meeting. Volume, display settings, and more can be customized to fit the changing needs of your conference space.

Hire a Professional

Conference Room AV Installation

You may understand the different components of conference room audio visual solutions and wonder, “Why should I hire a professional when I could install these things myself?” Before you attempt to DIY your conference room, understand these key benefits to working with professional AV installers:

  1. Superior, proven brands: At Marshall Industries, we know which brands and systems are reliable and which aren’t After 45 years in the industry, we’ve learned which systems will give you lasting results, and we only use the best.
  2. Latest best practices: We stay up-to-date with the latest trends in the AV industry so we can pass those innovations onto you. Our knowledge helps us design a space for you that will bring value to your company for years to come.
  3. Invaluable experience: Our extensive portfolio of projects has given us more than happy customers; it has helped us gain invaluable experience for what works and what doesn’t, depending on the unique office space, the specific industry, and even the company culture. We guarantee your space will be designed to be effective for the meetings your organization holds.
  4. Expert guidance and ideas: Apart from installation, we are expert AV designers and consultants. After learning about your goals for your conference room, we bring new, fresh ideas that you may not have even considered.
  5. Extensive time savings: DIY installation takes time and often results in at least one mistake or costly setback.

These benefits are why, in the end, professional installation vastly improves the ROI of your conference room AV system.

Boardroom AV Solutions

No ordinary conference room, your boardroom is the place where critical decisions are made. Marshall Industries has extensive experience designing and installing boardroom AV solutions for some of the largest organizations in Utah and Idaho – including healthcare systems, educational institutions, churches, corporations, and municipalities.

Dedicated to Leadership

Boardroom AV Integration

In your meeting space exclusively dedicated to leadership, it’s even more important to have a robust AV system. When it is both easy-to-use while complementing the more professional setting, your comprehensive AV system can be an attractive and effective solution that will improve how collaboration happens in this pivotal space.

Custom Designed to Your Space

Boardroom AV Systems

Our totally custom AV systems are designed to fit your specifications.

  • Sound masking for confidentiality: A sound masking system emits an ambient background noise tuned to the frequencies of your office. It maintains the privacy of important discussions inside the room while maintaining efficiency office-wide.
  • Harmonious technological integration in upscale interiors: Our design plan always works in harmony with the architectural and interior design of the space. For boardroom AV solutions, we keep the technology as inconspicuous and unobtrusive as possible. Power lefts for displays (which control the visibility of the display in the room) are a perfect way to hide technology when it’s not needed, maintaining the polished atmosphere of the boardroom.
A Style to Match Your Space

Meeting Room Presentation System

For smaller huddle spaces or meeting rooms, streamlined AV systems support impromptu brainstorming sessions or meetings. Many of the same audio and visual tools proposed for conference rooms and boardrooms are great additions to smaller private spaces within your office.

Meeting Room Presentation System

Smaller displays and speakers simplify presentation systems for meeting rooms. Or, interactive whiteboards are a great way to facilitate brainstorming. These boards, also frequently used in school AV systems, allow users to edit and change digital displays on the board with the touch of a finger. Every participant can see the live changes to the digital information and can play a part in changing or adding information for improved group engagement. Other huddle room equipment we suggest includes:

  • Camera bar system
  • Tabletop conferencing
  • Desktop phone
  • Monitor
  • Soundbar enhancement

Training Room Audio Visual Systems

Shorten the gap of distance learning with an all-in-one AV solution for training rooms. whether outfitting a small, medium, or large training room, our video conferencing system will enhance productivity and communication when conducting remote trainings, webinars, classes, and more. Custom integration ensures the video conference design enhance the audio and visual experience of every participant tuning in. Here are a few AV equipment pieces we recommend for our custom AV design and integration or training rooms:

  • Professional camera system
  • Multiple microphones
  • Multiple displays
  • Audio and video tracking
  • Built-in speakers (ceiling or wall)
  • Streaming capabilities
  • Touchscreen interface
Conference Room AV

Frequently Asked Questions

How do I make my conference room integrate more easily with Zoom?

If your company uses Zoom video conferencing, professional AV installation will greatly improve your on-site’s team ability to collectively interact with remote participants. It will also improve the clarity of appearance and sound of your on-site team. Our conference room AV solutions work well with any web-based video conferencing tool such as Microsoft Teams, Slack, or Zoom.

What is the best conference room setup?

Your setup depends entirely on how you plan to use the space, how large your team is, and what your meetings typically entail. For many companies, a comprehensive AV setup gives them confidence they’ll be able to accommodate presentations and groups of all kinds both now and in the future. Our team at Marshall Industries has extensive experience designing conference room AV systems and can work with you to determine what will benefit the efficiency of your team.

Which is better: a conference room monitor vs. a projector?

Projectors were the standard display of many conference rooms. However, monitors and digital displays have improved in both quality, clarity, and affordability in recent years, making them an ideal choice for upgrading your conference room AV system. Our team has installed both types of displays and can help you decide between these two popular display options.

How can I make video conferencing easier in my conference room?

Professional AV design will offer the best results when it comes to connecting your in-house team to customers or employees outside the office. AV software, accessible through a user-friendly control panel, makes connecting devices to conferencing applications simple and intuitive. Professional cameras and audio equipment, along with strategic device and lighting placement, will improve the quality of your video stream and make your team appear more prepared and polished at every meeting.

What's the difference between a conference room and a meeting room?

These terms are sometimes used interchangeably. However, a meeting room can also refer to a smaller, more causal space, while a conference room identifies a larger room with more table space and chairs, along with more extensive AV solutions.

What are conference room essentials?

Modern corporate conference rooms should include ample table space, comfortable chairs, strategic lighting, and an AV system designed to support video/telephone conferencing and digital presentations. Your unique setup can be dictated by your company culture as well as your office interiors and location.

Contact Marshall Industries for a Professional Conference Room AV System

We’ve all been there: a meeting that can’t even begin because of AV problems. Maybe it’s confusing technology, unresponsive tools, or poor AV design. No matter the reason, the result is frustration and disengagement from meeting participants before any discussion even begins.

Don’t leave the success of your most essential meetings up to chance. Technology’s pivotal role in your company’s meetings will only continue to grow. Professional conference room AV installation guarantees improved engagement and productiveness from your key stakeholders and smooth beginnings to future meetings. Contact Marshall Industries for an AV consultation.